Friday, Sept. 15, 7:00 PM
Phil Wharton, President
Kathleen Sanz, Past President
Carolyn Minear, President-Elect
Roanna Combs, Awards Chair
Willie Williams, Black Caucus Chair
Bentley Shellahamer, Collegiate Advisor
June Hinckley, DOE Fine Arts Specialist (ex-officio)
Byron & Bobbie Smith, Exhibits Chair
Lois & Bob Drumm, Exhibits Chair emeritus
Neil Jenkins, FBA President
Jason Locker, FCMENC Past-President
Karen Smith, FEMEA President
Cheryl Poe, FEMEA President-Elect
James Perry, FMEA/FSMA Executive Director (ex-officio)
Tom Silliman, FOA President
Jeanne Reynolds, FSMA President
Gary Miller, FVA President
David Kaminsky, Government Relations Chair
Sheila King, MIOSM Chair
Bruce Belrose, Staff
Lytha Belrose, Staff
President Wharton called the meeting to order at 7:09 PM and gave a report covering Office Staff changes and transition. He remarked on the favorable impression held by the Executive Committee of the changes made.
Members of the Executive Board were asked to introduce themselves.
Minutes of the May 2000 Executive Board meeting were approved without objection.
President Wharton asked James Perry to present the Budget Report. Mr. Perry reviewed budget figures and presented the Williams, Cox, Wiedner, Cox Accountants audit of FMEA activities for the fiscal year ended June 30, 2000. Action on the budget was postponed until Saturday morning to allow the Board to review the report.
Bruce Belrose of FMEA staff presented a report on the segregation of financial duties within the office.
President Wharton thanked the staff for due diligence in financial matters and procedures. Mr. Wharton announced the appointment of Dr. Steven Kelly as FMEA Treasurer and recognized Byron Smith for his long-standing service to FMEA in that capacity.
Bryon Smith presented the Exhibits report (report on file) and discussed the expansion of the exhibit floor. President Wharton told the Board there would be a ribbon cutting ceremony at the opening of the exhibits for this conference where Bob and Lois Drumm would be recognized for their 26 years of service to the FMEA Clinic-Conference.
James Perry reviewed the FMEA Handbook and discussed sections that are under revision. The Board asked for replacement sections as updates occur.
The board was then divided into two groups: Committee Chairs and Component Presidents for specific discussions.
The meeting was recessed for the evening, 10:00 PM
Saturday, September 16 2000, 9:00 AM
President Wharton reconvened the meeting and noted the concern over the developing hurricane. Weather updates would be presented at lunch and through the morning.
Motion: Neil Jenkins/Jeanne Reynolds: To empower Jason Locker, substituting for FCMENC president, Dominic Church, voting privileges for this meeting. Passed.
Past President Kathleen Sanz brought forward discussion from the component presidents meeting concerning leadership development.
President Wharton turned the discussion to the committee chairs, and asked Roanna Combs to summarize recommendations.
- Committee Council be formed to include all committee chairs, elected and appointed, to be presided over by the Immediate-Past President;
- Committee Council to meet twice a year prior to September and May meetings, to discuss pertinent issues and share ideas;
- An orientation of business operations for new chairs be developed and provided; and
- Elect one member of the council to be a voting member of the Executive Board.
Motion: Kathleen Sanz/Gary Miller: That the Committee Council elect a voting member on the board.
Discussion ensued regarding the need to change the Constitution and the need for a vote by the membership. The recommendation was to create two new voting members to the board: one to represent the Committee Council and one At-Large. No further discussion, called for the question. Motion Passed.
Motion: Neil Jenkins/Karen Smith: Direct staff to research and recommend changes to the Constitution and Bylaws to allow amendments to be enacted by September 2001. Discussion ensued regarding the timeline of the recommendations and the ability of the board to enact changes. Motion Withdrawn.
Motion: Kathleen Sanz/Jason Locker: Create a committee to review the Constitution to generalize internal language and put specifics in Bylaws so that in the future only Bylaws amendments would be necessary; adopt changes to the Constitution/Bylaws to include new voting members and other changes as discussed. Passed.
President Wharton appointed Carolyn Minear, President-Elect to chair the Council of Committees.
President Wharton reviewed the FMEA Expense Voucher and discussed compliance with IRS mileage requirements.
Discussion was returned to the Budget Report from Friday evening. Questions and/or comments were requested.
Motion: Carolyn Minear/Kathleen Sanz: To accept the Budget Report as presented. Passed.
President Wharton called on James Perry for the Executive Director’s Report. Mr. Perry discussed outstanding FMEA contracts and the method of execution of the contracts and presented resolutions to protect the Association to the Board for consideration.
Motion: Kathleen Sanz/Carolyn Minear: Only the FMEA President or FMEA Executive Director may obligate the Association contractually for periods no greater than one year, and amounts no greater than $10,000, with the approval of the FMEA Executive Committee.
Passed.
Motion: Karen Smith/Jason Locker: Any multi-year contract or contracts exceeding $10,000 must have the recommendation of the Executive Committee and a resolution passed by the Board of Directors, and must be executed by either the President or the Executive Director.
Passed.
Motion: Carolyn Minear/Gary Miller: Any purchase or contracted service exceeding $5,000 may only be made after having obtained comparative pricing and quality.
Passed.
Mr. Perry presented Directors and Officers Liability Insurance for the Association and recommended its purchase to the Board.
Motion: Jason Locker/Karen Smith: To purchase the Directors and Officers Liability Insurance as presented.
Passed.
Mr. Perry recommended the FMEA mileage reimbursement rate be set to the IRS established rate.
Motion: Neil Jenkins/Gary Miller: FMEA reimbursements be concurrent with the IRS amount.
Passed.
Mr. Perry review technology updates in the office, presented a “Problem Resolution Form” to be used at convention registration, grant letters, hotel contracts for 00-01. He also presented a letter from Opus Digital proposing a multi-year contract for recording at the FMEA Clinic-Conference.
Motion: Carolyn Minear/June Hinckley: The Executive Director shall write a letter to Opus Digital informing of the decision to remain with a one year contract.
Passed.
President Wharton called for the reports of the Component Associations.
Neil Jenkins, FBA report on file
FCMEA report on file
Jeanne Reynolds, FMSA report on file
Jason Locker, FCMENC report on file
Karen Smith, FEMEA report on file
Tom Silliman, FOA report on file
Gary Miller, FVA report on file
Jennifer Coolidge, ACE report on file
Motion: Kathleen Sanz/Neil Jenkins: FMEA shall donate $500 to ACE for the distribution of information about “Arts Achieve.”
Passed.
Roanna Combs, Awards Committee report
Willie Williams, Black Caucus report on file
General Music report on file
Industry Report on file
Sheila King, MIOSM report on file
Bentley Shellahamer, Collegiate report – campus advisors being encouraged to attend the Fall workshop
David Kaminskly, Government Relations report – Panel Discussion at conference, recent news articles (dual enrollment/9th grade), Florida Education Governance, use of email tree to communicate with board.
Research Committee report on file
President Wharton called on the Nominating Committee to report.
Motion: Kathleen Sanz/Gary Miller: To nominate Frank Howse and Mark Scott for the position of FMEA President-Elect.
Passed.
Mr. Wharton expressed regret at having to hurry through the agenda on account of the approaching hurricane.
Motion: Kathleen Sanz/Neil Jenkins: FMEA shall appoint a joint committee with FSMA to establish a Florida foundation whose primary goal shall be to develop funds for projects to improve music education in Florida, to serve both FMEA and FSMA projects which would include scholarship programs, research opportunities, and special programs in schools.
Passed.
Motion: Kathleen Sanz/ : The FMEA Executive Committee shall be empowered to approve the Foundation mission statement, bylaws, board of director, and other structural elements.
Passed.
Kathleen Sanz reported on the Mentoring program action plan and narrative; she also reported on the Clinic-Conference pre-conference session entitled “Reading and Music Literacy, Making FCAT Connections.”
June Hinckley presented the report from DOE (on file)
Motion: Kathleen Sanz/Jeanne Reynolds: To established a Blue Ribbon Committee to provide a vision and direction for FMEA.
Passed.
Discussion led by June Hinckley about “Music Education: Beyond the School Years” ensued, followed by a recommendation to include a clinic session at the 2001 conference on the New Horizons Band movement.
Motion: Neil Jenkins/Gary Miller: To direct the FMEA Finance Committee to:
- increase the number of honoraria and or standard expenses paid for the component organizations utilizing guest conductors/clinicians, beyond the current number provided by FMEA, beginning at the 2002 FMEA conference, and;
- present a report on this action at the May, 2001 Board meeting.
Passed
James Perry distributed the conference schedule, with the hotel cost reports. Discussion about placement of rehearsals to prevent attrition charges to FMEA by the Marriott Waterside. Additional sessions were suggested, as more space was available due to the meeting rooms contracted at the Waterside hotel.
Carolyn Minear presented the list of accepted Mini-Concerts.
Mrs. Minear asked for discussion in establishing a theme or concept for the next two conferences that would be used in all component associations in planning for sessions.
Motion: Gary Miller/Jeanne Reynolds: Waive registration fees for wind performers for the All-State Chorus provided by colleges.
Passed.
Future dates:
January 10-13 FMEA Clinic-Conference
Feb. 7 –10 Southern Division Conference
April 20-21 FMEA Leadership Workshop
May 16-17 FMEA Board Meeting
May 18-19 Component Associations Board meetings
President Wharton adjourned the meeting at 4:30 PM. |
