Wednesday May 16, 2001 7:05pm

Meeting was called to order by President-Elect Carolyn Minear, at 7:05pm.

President-Elect Carolyn Minear welcomed everyone on behalf of President Wharton. She asked everyone present to introduce himself or herself.

Board members, committee chairs and guests and staff present:
Kathleen Sanz, Carolyn Minear, Frank Howes, Gary Miller, Karen Bradley, Karen Smith, Cheryl Poe, Shelby Fullerton, Jeanne Reynolds, Roanna Combs, Sheila King, Jason Locker, Ron Gilbert, Randy DeWitt, Ricky Fleming, Nicholas DeCarbo, June Hinckley, J. Jossim, Bentley Shellahamer, Kathy Cook, Tom Silliman, David Kaminsky, Neil Jenkins, Steven Kelly, Bobby Adams, Michael Allen, James Perry, Bruce Belrose and Sherri Foschini (taking minutes).
The Executive Director James Perry, certified a Quorum of the board was present.

President-Elect Carolyn Minear, turned the gavel over to Past-President Kathy Sanz (in the absence of President Phillip Wharton).

Past-President Kathy Sanz reminded everyone present that only voting members of the board could make motions. They are specifically, Executive Committee Members or Component Presidents.

Motion: by Gary Miller. Empower Ron Gilbert as Collegiate voting member in the absence of the FCMENC President.
Seconded: by Neil Jenkins.
Approved.

Past-President Kathy Sanz directed the board to the agenda of the notebooks. The board roster was passed around to the members for any corrections that needed to be made.

A consent agenda was mailed to Board Members prior to Board Meeting.
Motion: by Karen Smith. Accept consent agenda.
Seconded: by Neil Jenkins
Approved.

Financial Report for 2000 - 2001:
Floor turned over to James Perry and Steve Kelly.
Treasurer Steve Kelly reported that the FMEA was currently $13,000 (in the black). He anticipates a reduction of that amount due to incoming expenses by the end of the fiscal year, but expects to remain in the black.
Executive Director James Perry explained the Balance Sheet and the other financial pages.

The Board was given time to review and ask any questions regarding the financial report.
Motion: by Neil Jenkins. Accept financial report.
Seconded: by Carolyn Minear.
Approved.

Proposed (draft) Budget for 2001 – 2002:
Motion: by Carolyn Minear. Approve budget in draft form.
Seconded: by Karen Smith.
Approved.

the Executive Director Report:
Overview of 2000 -2001
1) Breakdown of activity at Conference
2) Membership breakdown (iMIS report)
2001 FMEA Conference Hotel Report
Contracts for presentation to the board
1) Advertising Sales for FMD, Lewis Jones
Motion: by Carolyn Minear. Accept Advertising Sales contract.
Seconded: by Karen Smith.
Approved.
2) Publishing Agreement for FMD, Lori Roberts
Motion: by Karen Smith. Accept Publishing Agreement.
Seconded: by Gary Miller.
Approved.
3) Exhibition Services, Byron and Bobbie Smith
Motion: by Karen Smith. Accept Exhibition Services contract.
Seconded: by Ron Gilbert.
Approved.
4) Conference Manager, Patricia Sutherland
Motion: by Gary Miller. Accept Conference Manager contract.
Seconded: by Neil Jenkins.
Approved.
5) Brede Exposition Services
Motion: by Gary Miller. Accept Brede Exposition contract.
Seconded: by Neil Jenkins.
Approved.
6) OPUS Digital - Audio/Visual Recording.
Motion: by Tom Silliman. Continue with OPUS for one more year.
Seconded: by Neil Jenkins.
Approved.

April Leadership Retreat (Workshop) Summary:
President Wharton asked that these be included in the Executive Director’s report. Past-President Kathy Sanz explained for anyone who was not in attendance, that these were brainstorming ideas.

Tri-M Chapters and Sponsors:
In conclusion, Executive Director James Perry thanked the Board Members that he and the FMEA staff have worked with on a regular basis.

In the board notebooks, Additional Committee Reports:
• June Hinckley reported on the DOE (on file).

• Past-President Kathy Sanz called attention to the Special Learners report (on file) and asked each member to review it.
• Shelby Fullerton reported on behalf of General Music (on file).
On behalf of Jennifer Coolidge, she gave the ACE Summer Leadership Conference dates: July 15 – 17, 2001 at the Westin Grand Bohemian, Orlando
(ACE Committee report on file)
• Bentley Shellahamer gave a verbal report for the College Advisors.
• David Kaminsky gave a verbal report for Government Relations.
•James Perry passed out an “Alliance Alert” sent to him by Sherron Long of the Florida Cultural Alliance regarding Revisions to Florida Division of Cultural Affairs’ Grant Programs and emphasized the importance of taking immediate action and contacting Representatives and Senators.
• Hall of Fame report (on file) was delivered.

Past-President Kathy Sanz asked the board members to review the Constitution & Bylaws and the Motion tabled from the January Board Meeting along with any report they may not have already read for discussion tomorrow.

Meeting recessed until May 17, 2001 at 9:00am.

Thursday May 17, 2001 9:00

Meeting was called to order by President Phillip Wharton at 9:03am (May 17, 2001)

Board members, Committee Chairs, guests and staff present were:
Phil Wharton, Carolyn Minear, Kathy Sanz, Frank Howes, Gary Miller, Karen Bradley, Karen Smith, Cheryl Poe, Shelby Fullerton, Jeanne Reynolds, Cindy Lippert, Roanna Combs, Sheila King, Jason Locker, Ron Gilbert, Bobby Adams, Michael Allen, Ricky Fleming, Nicholas DeCarbo, Randy DeWitt, June Hinckley, J, Jossim, Bentley Shellahamer, Kathy Cook, Tom Silliman, Neil Jenkins, Steve Kelly, Jennifer Coolidge, James Perry, Bruce Belrose, Sherri Foschini (taking minutes)

In the board notebooks, Old Business:
u Constitution and Bylaws Revisions
Members of the Revision Committee are Neil Jenkins, Cheryl Poe, Willie Williams, and Carolyn Minear.
2 voting Board positions created: (see pg 8 of 13)
Member at Large and Committee Council Representative
Motion: by Ron Gilbert. Strike the last sentence of Section 4 on pg 7 of 13. (Component Associations are listed at the top of the page in Section 2 or Article II.)
Seconded: by Gary Miller.
Approved.

Motion: by Jeanne Reynolds. Add a representative from the FSMA Board as an Ex-Officio Board Member to the FMEA Board. (Section 3b., pg 8 of 13)
Seconded: by Kathy Sanz.
Approved.

Board Motion: To accept the first reading of the Constitution and Bylaws Revision with the two addendums. (It will be read again at the September Board Meeting and published in the FMD, for those who would like to peruse it.)
Approved.

• Motion tabled from January Board Meeting by Gary Miller:
After several wording amendment suggestions and concerns, President Wharton asked that those who have a vested interest in the motion get together with Gary at lunch to discuss re-wording of the motion.

• Strategic Plan:
Major revisions have been done; the only section yet to be revised is “D”. It needs condensing and redundancy eliminated. Will be brought to Committee for further revision.
Project focus for next year has not been developed – traditionally done at September Board Meeting after new Presidents take office.

Motion: by Neil Jenkins. To accept and recognize the Strategic Plan as an official document.
Seconded: by Gary Miller.
Approved.

Other Old Business:
Motion: by Kathy Sanz. To increase the number of honoraria (only) by one for the 2002 Conference for FBA, FOA, and FVA for major performing group conductors and review expenses for additional years.
Seconded: by Gary Miller.
Approved.

Break: 10:04 – 10:24am

Jennifer Coolidge gave a report for ACE (report on file). The ACE Summer Leadership Conference was announced – dates are July 15 – 17, 2001 at the Grand Bohemian Hotel, Orlando.

Randy DeWitt announced a change at NAMM. Joe Lamond, previously the Marketing Director, is now the President/CEO. He suggested that it might be advantageous for Joe to be invited to our Conference. June Hinckley concurred and suggested further that he be considered as a keynote speaker at the Conference.

CONFERENCE:
Next conference dates are January 9 –12, 2002 and the theme is: FLORIDA MUSIC: PAST, PRESENT AND FUTURE.
President-Elect Carolyn Minear asked the Kathy Sanz for assistance in recollecting the past people/events that have paved the way for the FMEA of today. She asked the Board to assist in brainstorming creative ways to honor present music teachers. She also asked for ideas to find new, bright and talented (music) educators and address the changing needs of Florida’s student population and how to meet those needs (future).

James Perry introduced new forms for Conference:
All-State Conductors Contract
All-State Music Ensemble Rehearsal Request
Annual Clinic-Conference Session Information and Consent Agreement
Audio-Visual Information for FMEA Clinic-Conference Workshops
FMEA Budget Request Form – Committee Chairs

Staff dismissed at 11:30am until 1:30pm

President Phil Wharton reconvened meeting at 1:33pm.

Next Meeting of the FMEA Board will be September 21-22, 2001, at a location tba.

Returning to “tabled motion”, Gary Miller gave reworded motion:
“Any student wishing to participate in a middle school or high school all-state ensemble, must be a member of an organization that participated in an FSMA sponsored festival the previous year. Furthermore, the sponsor of the student must have dues current to MENC, FMEA and one component. Dues to FSMA must also by current. Exemptions to this rule may apply to first year programs. Other exemptions may be made on behalf of those students who live in areas that do not offer a music program that supports the students ensemble interests. Petition to the component President of the ensemble must be made in writing to be considered for exception. This request must be received by (enter a predetermined date).”
After several concerns and suggestions and much discussion, it was decided to not take action.
Motion: by Gary Miller. To table motion.
Seconded: by Kathy Sanz.
Approved.

Karen Smith discussed teachers who are no-shows at All-State but who have students participating. This discussion was referred to the Component Presidents’ Orientation and Convention Planning Meeting scheduled for June 29th.

Shelby Fullerton indicated interest in helping with the revision of FMEA handbooks. Carolyn Minear also indicated interest. Possibly, a committee will be appointed to complete this task.

Motion: by Karen Smith. To consider raising the budget of the FEMEA to align it with that of the other components (for Conference Clinicians).
Seconded: by Kathy Sanz.
Discussion ensued regarding the monies already allotted to the components towards honorarium and concern over the budget. James Perry suggested that in the interest of fairness, the funding to the components should be re-evaluated. Jason Locker suggested that any monies not used by one component, be donated to another.
Motion: by Gary Miller. Table previous motion to the Finance Committee for consideration.
Seconded: by Carolyn Minear.
Approved.

Executive Director James Perry introduced Jeff Messing and Bonnie Popsecu from OPUS Digital, who presented the Board Members with complimentary CD’s of the 2001 Conference Performances. Jeff Messing on behalf of OPUS presented James Perry with a check to FMEA in the amount of $7115.00. OPUS is sponsoring, in part, the Combined Board Banquet tonight.

President-Elect Carolyn Minear announced that the Pre-Con event would take place only on Wednesday afternoon instead of extending into Thursday morning. The session is unnamed at this point, but suggestions are encouraged as well as for ideas on focusing on the “Future” and on cutting edge technology in the session.

President Phillip Wharton received accolades from President-Elect Carolyn Minear and the Board of Directors. There was a resounding round of applause and a standing ovation in honor of the outstanding contributions of President Wharton.

President Wharton thanked the Board Members for their assistance, cooperation and the hard work associated with their efforts.

Several Board Members, who will be leaving their positions, noted their appreciation to the Board.

President Wharton passed the gavel to President-Elect Carolyn Minear.

Motion: by Gary Miller. To Adjourn.
Seconded: by Karen Smith.
Approved.

Meeting adjourned at 3:22pm.