President Carolyn Minear called meeting to order at 7:05 p.m.

President Carolyn Minear welcomed everyone and introduced the Park Singers of Winter Park High School, Trey Jacobs, conductor. They performed the following selections:
Star Spangled Banner
O Sifuni Mungu
Sourwood Mountain
Where’s Love

Board members, committee chairs and guests and staff present were:
Carolyn Minear, Frank Howes, Steve Kelly, Kathy Sanz, Cindy Lippert, Duane Hendon, Jo Jossim, Bobby Adams, Shelby Fullerton, Mary Palmer, Willie Williams, June Hinckley, Jeanne Reynolds, J. Mark Scott, Sheila King, Tim Brophy, David Kaminsky, Jessica Napoles, Bentley Shellahamer, Troy Shimkus, Cheryl Poe, Kathy Cook, Karen Bradley, Linda Chreno (FSAE), James Perry, Bruce Belrose, Annie Ray

President Carolyn Minear asked all present to introduce themselves.

President Minear gave a brief summary of the MENC conference that was held on August 4-7, 2001 in McLean, Virginia.

James Perry introduced the Executive Director of Florida Society of Associations Executives, Linda Chreno, CAE. Ms. Chreno spoke about the “The Power of Associations” (on file).

President Minear presented Mary Palmer who discussed ways FMEA can make connections to members and non-members.

The board was divided into workgroups for discussion and asked to respond to:
Design Your Best Vision for FMEA
Member benefits: ways to offer teachers reasons to belong
Enhance the profession: how we can enhance our profession by collectively working together

Meeting recessed until September 22, 2001 at 9:00 a.m.

President Carolyn Minear called meeting to order at 9:05 a.m. (September 22, 2001)

Board members, Committee Chairs, guests and staff present were:
Carolyn Minear, Frank Howes, Phil Wharton, Steve Kelly, Kathy Sanz, Cindy Lippert, Rob Roadman, Duane Hendon, Jo Jossim, Bobby Adams, Shelby Fullerton, Roanna Combs, Willie Williams, June Hinckley, Jeanne Reynolds, J. Mark Scott, Sheila King, Tim Brophy, David Kaminsky, Jessica Napoles, Bentley Shellahamer, Troy Shimkus, Cheryl Poe, Kathy Cook, Karen Bradley, Bob Powell (James Moore and Co), James Perry, Bruce Belrose, Annie Ray

President Minear reviewed the reports of the workgroups from the previous evening and allowed open discussion. She indicated that after the lunch break, these topics would be revisited with specific action being requested.

Break 10:10 – 10:30 a.m.

President Minear recognized voting members and noted two components were represented by presidents-elect. Motions allowing the presidents-elect to vote were requested.

Motion: Cheryl Poe/Frank Howes. To allow Troy Shimkus to vote for FCMENC. Approved

Motion: Phil Wharton/Karen Bradley. To allow Rod Roadman to vote for FBA. Approved

President Minear directed the board to the consent agenda, which was mailed to Board Members prior to Board meeting and asked for any corrections or items that needed to be addressed. Hearing none, she declared the Consent Agenda “Approved.”

James Perry introduced Bob Powell, CPA and partner in James Moore & Company. Mr. Powell presented the audit of FMEA Financial accounts for the fiscal year ending June 30, 2001. He reviewed the Financial Statements prepared by James Moore and Co in detail, and answered questions from the board about the audit. Mr. Powell commended the FMEA staff for having financial materials complete for the auditors and noted the early completion date of the audit due to their excellent records.
Motion: Frank Howes/Phil Wharton. To accept the audit report as presented.
Approved.

Treasurer Steve Kelly presented and answered questions about the Finance Committee Report (on file) and the budget for the 2001-2002 fiscal year.
Motion: Rod Roadman/Phil Wharton. To accept the Budget for 2001-2002 year.
Approved.

Past President Phil Wharton presented a the following motion from the Finance Committee to the board:
Whereas financial decisions affecting the FMEA budget often have far-reaching effects that are not completely understood on first hearing; and
Whereas, the FMEA financial structure is complex and difficult to comprehend in a single meeting; and
Whereas, the proposed budget needs to be carefully reviewed prior to approval;
Be it resolved: that proposed expenditures for inclusion into the FMEA annual budget be reviewed and approved by the Finance Committee.

After discussion with the board, the general consensus was the motion did not allow the flexibility needed for all operations. It was agreed the Finance Committee would redraft the language to address the difficulties needing a remedy. Mr. Wharton withdrew the motion.

James Perry presented the Executive Director’s report (on file). He presented to the board the following reports:
Advertisement Revenue (on file)
Exhibits (on file)
Foundation
- Brochures where given to the board members
- Asked for working members to work on the board Convention
- Draft schedule (on file)
- All conductor’s contracts are in except one
- Biographies and pictures are to be at the FMEA office by October 1st
- Verification number of pianos and percussion needs are due by September 28th Training Seminars
- Kaleidoscope Conference
- FMEA/FSMA Leadership Workshop (FBA, FOA, FVA, FEMEA-1st Time) Legislative Goals
- Protect the Fine Arts credit for High School graduation
- Protect the academic electives for college admission
- Work to revise the language to Florida Statutes 232.246(1)(h).
- Devise language that will insist on districts disclosing student achievement in Fine Arts courses (elementary).
- Find sponsors for language to require Fine Arts credit for college admission Technology/Web Masters
- Continuing with existing LAN based iMIS database for 2002
- How to move web services ahead for conference registration/member service. Connectivity between web registration and member database.

Mr. Perry asked that a Task Force from the board be appointed to work with the FMEA staff on technology issues and updates. President Minear appointed Chuck Fulton, Cheryl Poe and Steve Kelly to serve on this committee. She asked that this committee be activated immediately and have a recommendation in January, which should include the benefits and costs of upgrading.

Old Business

President Minear called attention to the Constitution and Bylaws Revision (on file). She commended the committee for doing a wonderful job on the Constitution and Bylaws Revisions. The Constitution and Bylaws Revisions had its first reading at the May 16-17, 2001 board meeting. She indicated that the Constitution and Bylaws would be published in the December magazine and voted on by the membership at the General Session in January, if approved by the board on second reading.
Motion: Frank Howes/Phil Wharton. To accept the Constitution and Bylaws Revision on 2nd reading.
Approved.

New Business
Jeanne Reynolds discussed All-State eligibility requirements. A letter from Ronald G. Meyer, Meyer and Brooks, P.A., (on file), in regards to All-State eligibility requirements was presented by James Perry. Jeanne Reynolds asked that a Task Force committee be established. President Minear appointed all component presidents or president-elects, Cindy Lippert (Supervisor Representative), and J. Mark Scott, (Chair). Mr. Perry asked that the committee to meet in November and February in order for this to be discussed at the Leadership workshop.

President Minear stated that the FMEA Handbook needed to be revised to conform with the Constitution and By-Laws. She appointed Shelby Fulberton (Chair), President-Elects and Past Presidents of each component and Dr. Kathy Sanz.

President Minear discussed the need for conference finance review. She appointed a committee to review the financial issues of the conference with Jessica Napoles (Chair), Phil Wharton, Frank Howes and Cheryl Poe.

Recessed for lunch at 12:05 – 1:05 p.m.

President Carolyn Minear reconvened meeting at 1:07 p.m.

President Minear introduced her guest Kelly Miller. Ms. Miller presented materials on team building. President Minear commended Ms. Miller for a wonderful presentation.

President Minear discussed the motion the Finance Committee presented regarding procedures on submitting budget requests. She suggested the committee postpone developing budget procedures until the FMEA Handbook revisions are updated. In planning for the future, committee chairs and component presidents should anticipate their needs a year in advance. James Perry asked that budget requests for the 2002-2003 fiscal year should be submitted to the FMEA office prior to the April Leadership Workshop.

James Perry discussed future convention locations in Orlando and Tampa, indicating that investigation is under way for conference after 2005. The Executive Committee will present a recommendation by May 2002. He also informed the board members that the 2002 FMEA conference is being advertised in the Georgia, Illinois and New York magazines.

June Hinckley discussed FLOAT (on file in the DOE report). She proposed the FMEA Board accept the recommendation in concept.
Motion: Cheryl Poe/Phil Wharton. To accept the FLOAT proposal in concept.
Approved.

Dr. Kathy Sanz discussed the introduction of the Strategic Plan (on file).

Sheila King discussed the MISOSM (on file). She passed out a publication entitled, “MUSIC, Pass It On!” from MENC and an advertisement for The 2002 World’s Largest Concert.

Cheryl Poe thanked James Perry and staff for the FEMEA brochure publication.

June Hinckley discussed Assessment Issues. She asked board members return to their workgroups for 15 minutes to discuss and then present ideas on how FMEA can address this issue. Each workgroup presented their ideas in which James Perry presented as a powerpoint presentation (on file). President Minear established an Assessment Task Force committee: Dr.Tim Brophy (chair), Frank Howes, Cindy Lippert, Dr. Kathy Sanz and Kathy Cook. President Minear also asked Mr. Perry to email a summary of each group response within 30 days.

President Minear discussed the Convention Schedule and Logistics (on file). Frank Howes gave appreciation to each component president, Chuck Fulton and June Hinckley for assisting him with the Pre-Conference. Mr. Howes informed the board members that David Peters will be the keynote speaker. James Perry discussed piano and percussion needs (passed out), registration and tickets. Mr. Perry indicated that any needs or schedule changes needs to be indicated to him as soon as possible. He also asked that each component provide 2 ticket takers per concert and individuals to assist with programs for the concert and Industry Sessions. This information will be emailed to the component presidents.

President Minear thanked each board member for being presented and for doing a wonderful job.

President Minear and the Board Members sang, “God Bless America” and adjourned.

Motion: by Karen Bradley. To adjourn.
Seconded: by Kathy Cook.
Approved.

Meeting adjourned at 4:30 p.m.