The Financial Audit (FY 2002-2003) was presented to the board. James Perry advised the Board that the person normally handling our audit is ill and could attend. Highlights of the audit report are:
- James Moore & Company, CPAs
- “Clean” audit report – page 1, paragraph 3
- $6,448 increase in unrestricted net assets (page 3)
- No comments on practices

Motion by Frank R. Howes/Kathy Cook: to approve the audit
Approved.

Tab 4 Financial Reports (Bruce Belrose)
- Merrill Lynch – main account
- Revenues include $15 dues increase per campus: $262,360
- Currently “on budget”
- FBA contribution designated for lobbying was $5,000.
- Addition of “MAESTRO” (Musical Alliance for Educational Support Through Responsible Organization)
No vote needed (informational only)

Committee Reports:
Finance Committee: Jeanne Reynolds (Chair)
Committee members who served are Duane Hendon, Doug Iscovitz, Paula Thornton, and Kathy Cook

Recommendations from the Finance Committee:
1. Staff is using sound and good practices
2. Move $5,000 to Reserves
3. Advisory Committee bring discussions of dues to the Finance Committee
(No discussion)
Motion to accept the Finance Committee report
Approved.

Policy Committee (Term of Office): Elaine McNamara
The Committee was charged with rewording the terms of office.
Tab 9 – From Bylaws
Article VI, Section 1 – Officers
- add “and/or”

Section 3 - Election of Officers
- the word “vote” was added

From Policies and Governance - Board Committee Structure
1. Appointed member was added
3. Appointed member was added
4. Appointed member was added
Motion to accept the changes in the Bylaws and the Policies for Governance as proposed by the Policy Committee.
Approved.

Tab 6 – Executive Director Reports

The Executive Director’s Report was given by James Perry, who explained the “Membership by Year” report. He also focused attention to the paid schools list, as well as the “Schools Not Paid” report.

Membership: 977 schools
- increase of 15 schools over 02-03
- schools not paid: 35
- approximately ½ public, ½ private

James mentioned that he has placed a copy of the Gallup Poll on the “No Child Left Behind” reforms and recommended it as good material to read for information about perceptions.

Lobbying: Capitol Hill Group
- Tony Carvalho
- Jerry Maygarden
- Tim Watson
- Lisa DeVitto

The Capitol Hill Group this year will contract specifically with FSMA for 03-04 instead of contracting through the Cultural Alliance.

FSMA is working with FMEA to build legislative county contacts across the state. Meetings will be held with legislators in every county through October and early November. Development of legislation is in the process to implement a Florida Arts Education Advisory Council.

Talking points for county contacts (see green sheet) in Advisory Committee folder.

Ends: Music experiences … fiscally sound
- FOA was audited for FY02-03 (transition with Executive Director that was difficult and a number of things listed in this report is a result of that change). Kathy Cook gave a brief summary of the situation with FOA’s Executive Director that was brought to their attention and is being corrected or in the process of being corrected. Kathy Cook voluntarily requested another audit at the end of this fiscal year.
- FBA, FVA district accounts reviewed by FSMA staff

Motion by Kathy Cook/Milagros Fornell: to accept the Executive Director’s Report. Approved

2:45pm - 3:00pm. Break

Advisory Committee Report – Lynda Roser

Lynda Roser reported that one of the things discussed was the way that FSMA and the component associations would come together. She asked Elaine McNamara to give a summary of the Advisory Committee meetings. Elaine responded that the group decided to meet again as a whole in the month of February. The discussions were fruitful and there is so much that came to surface that a handout should be produced so that others can learn from it. Some discussions were open-end and never got resolved.

Duane Hendon, Dale Choate, and Donald Langland gave an overview from their perspective of what the weekend meant to them.

Component Representative Reports

A. FBA – Paula Thornton
B. FVA – Dale Choate
C. FOA – Kathy Cook
- new district – Jeanne Reynolds (D9)
- Bylaws and handbook being totally revised

Meeting recessed at 4:30 p.m. until Tuesday at 9:00am.

Tuesday, October 7, 2003

Present were: Lynda Roser, Jeanne Reynolds, Frank R. Howes, Doug Iscovitz, David Lewis, Milagros Fornell, Paula Thornton, Margaret Griffin (sat in for Joe Luechauer), Kathy Cook, Dale Choate, Duane Hendon, Donald Langland, Elaine McNamara, James Perry, Val Anderson (staff), Bruce Belrose (staff)

Absent were: Jane Gallucci, Robert Ingram, John Fryer, Vertis Lane, Eugene Trochinski, Ann Tankson, Jean Boer, Joe Luechauer, Glenda Jones, June Hinckley, Roger Dearing

President Lynda Roser called the meeting to order at 9:05am.

James Perry introduced the Blake High School Harp Ensemble. John Acosta, Music Supervisor for Hillsborough County introduced and gave a little history of the group.

President Roser thanked James Perry, Val Anderson, Bruce Belrose and the staff at the FSMA office for putting this meeting together and a job well done.

President Roser stated that she and Jeanne did meet with James this morning to discuss the Executive Director’s Monitoring Reports and provide comments about them to him.

Motion by Kathy Cook/David Lewis: to suspend Roberts Rules of Order.
Approved

Open Discussion:
Topics included:
• FBA – marching band competitions
• Elementary music programs, and whether FSMA may be able to assist
• Sightreading as a part of the MPAs
• Expected review of Adjudicator Training
• Music Advocacy focus of FMEA’s Conference
• Eligibility for All-State

Motion by Kathy Cook/Paula Thornton: to re-instate Roberts Rules of Order.
Approved

Old Business: None

New Business:

1. Motion that FSMA should provide a position statement to educate principals, school boards and others that cites and recites our philosophy and models & tools.
Motion by Jeanne Reynolds/Kathy Cook.
Approved

2. Motion to have FBA bring the follow-up report back to the board about participation in competition. (Deadline: open) (Meeting should be with a select group of members).
Motion by Kathy Cook/David Lewis.
Approved

3. Motion: The members go back to their components to set up a sight-reading demonstration.
Motion by David Lewis//Kathy Cook.
Approved

4. Motion: Adjudication Training Attendance
Motion by Jeanne Reynolds/Doug Iscovitz.
Approved

Spring meeting date: February 22-23, 2004
Maintain the same format: 1:00pm on Monday and conclude on Tuesday at noon.

Advisory Committee meeting will be held on February 22, 2004, time to be determined.

A unanimous consensus was reached for the above dates of the next meeting.

President Roser asked for any comments or Good of the Order items.

President Lynda Roser thanked everyone for the presence and participation at this meeting and for their time and commitment.

Motion to adjourn.
Approved.

Meeting adjourned at 10:30 am.